ࡱ> BDA vbjbj 8"xxv!!!!!5555Q5'0eeeeeTj vu'w'w'w'w'w'w'$&)+H'!~TT~~'!!ee'   ~!e!eu' ~u'  %'em!Ǥ5v%a''0'%6,v,,',!'`~~ ~~~~~'' ~~~'~~~~,~~~~~~~~~ : New Durham Public Library Trustees Meeting, October 2, 2012 Attendees: Trustees: Joan Martin, Richard McCormack, Nancy Rhodes, Fred Quimby, Anne Phipps Staff: Max Wirestone Call to Order: 6.30pm Approval of Minutes: August 7, 2012. Add Nancys name to list of absentees. Richard moved to accept the minutes as amended. Joan seconded. All were in favor and the motion passed. Sept 4, 2012. Richard moved to accept minutes as written, Joan seconded. All were in favor and the motion passed. Directors Report Stats for Sept: attendance up, circ down. digital up, moving less physical books, although programing is well attended. Afterschool Programing/Upcoming Events: crafting well attended. will be starting helper dog progam to start next weds., Fancy Nancy parfait party Oct 15. Halloween events candy donated by friends of library. town trick or treating, and school party. Financial Report Trustees Account: $5601.42 Total expenditure this year is about $350. $2145 taken in. We need to spend as close to $1000 on programming. Max says 2 more classes will take care of this. Fred moves that we use the Trustee funds from the Berkman Trust to pay for 3 ongoing 6-week classes. The expenditure is not to exceed $1000. Anne seconded. All were in favor and the motion passed. Operating Acct: $1121.82 $8891.82 total unspent for this years operating budget. Old Business: Trustee Of Trust Funds Update: Max still waiting to get money transferred over. has sent Lois Parker numerous emails regarding this. Childrens Shelving Update. Richard submitted a sketch, Max is waiting for feedback from his contact and will email details as soon as he has information. Fred moved that if the total is less than $1400, we should proceed with this project and he can write a check for $700 for the initial payment. Richard seconded. All were in favor and the motion passed. 2013 Budget. Nancy moved that we accept the budget as the preliminary budget. Richard seconded. All were in favor and the motion passed. New Business: Writers Table At Craft Fair. The table will have a sign indicating sponsored by New Durham Public Library. Trustees approved for a table up to $50.00. This is to promote interest in the library.The table should contain any flyers advertizing the library which are available. Childrens Librarian Salary / Holiday/Inclement Weather. Cathy addressed the board of Trustees relative to her wages. Inclement Weather Policy for Library. If the school is closed, the library should be closed. The trustees agree that the policy that is currently in place should continue as is. Aide/Back-up for Treasurer. Fred and Richard are check signers. Richard is the official backup. Winter Farmers Market at the Library. Max has been approached by vendors who wish to continue the market at the library over the winter. Trustees have declined this due to conflict of interest (sales) concerns. Plaque for David Sholl Painting. Trustees will pay for plaque with name and date. Painting Outside Wall Of Library. Richard has spoken to someone who has recommended we should start painting next year and paint in 4 sections, starting with the section with the greatest exposure to the sun. This will cost about $1200 for one section. The Trustees agreed that we do the east and south sides next year (about $2500). Fred moved that staining will begin with in the spring of 2013 with the east and south sides. We will reassess the exterior condition after one year. Nancy seconded. All were in favor and the motion passed. Nancy motioned to adjourn. Richard seconded. All were in favor and the motion passed. 7.50 pm. Respectfully submitted, Anne Phipps Secretary *,<>T ! 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